[Sam-lecturing] Course Outline information for T2, 2026

Wed Jun 3 16:33:37 NZST 2026

Kia ora koutou,

Just a friendly reminder of the upcoming Mata/Course Outline deadline. Please complete any changes (notifying your Programme Director and Administrator) no later than EOD Monday 8 June 2026.

Please see below for full details 😊

Ngā mihi
Alastair

Alastair Baldwin
Mata Ahupae | School Administrator
Te Kura Kōmanawa | School of Arts and Media
Te Herenga Waka—Victoria University of Wellington
www.wgtn.ac.nz<https://apc01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.wgtn.ac.nz%2F&data=05%7C02%7Csam-lecturing%40lists.vuw.ac.nz%7Ca17e4ec486c64e062dea08dec12947b0%7Ccfe63e236951427e8683bb84dcf1d20c%7C0%7C0%7C639160580231849883%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=tswBjgGrXtIbylZgWcnOKgwSoQvtHvV4%2Br1HJem%2Be2g%3D&reserved=0> | 0800 04 04 04
[cid:image001.jpg at 01DCF376.390E9620]<https://apc01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.wgtn.ac.nz%2F&data=05%7C02%7Csam-lecturing%40lists.vuw.ac.nz%7Ca17e4ec486c64e062dea08dec12947b0%7Ccfe63e236951427e8683bb84dcf1d20c%7C0%7C0%7C639160580231886279%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=SLJdv18zfhXG65cjuAcWMSiXxzfpFPdXMlF2opAssd8%3D&reserved=0>

From: Alastair Baldwin
Sent: Tuesday, 19 May 2026 10:14 am
Subject: FW: Course Outline information for T2, 2026

Kia ora koutou,

Final changes to Trimester 2 course outlines are now due, and any changes to course outlines must be reviewed by Programme Directors and then submitted to the Admin Team to review. Please complete any changes (notifying your Programme Director and Administrator) no later than EOD Monday 8 June 2026.

Please review your course outlines<https://apc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.wgtn.ac.nz%2Fstudents%2Fstudy%2Fenrolment%2Fcourses&data=05%7C02%7Csam-lecturing%40lists.vuw.ac.nz%7Ca17e4ec486c64e062dea08dec12947b0%7Ccfe63e236951427e8683bb84dcf1d20c%7C0%7C0%7C639160580231919649%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=CE0L9YFYWP8pn11WuV1t1ZJxO4Ob9Vno7I7M%2FcGgjm4%3D&reserved=0> on the University website. If no changes are required, then there is nothing further you need to do.

If changes are required to your course outlines, follow these steps:

  1.  Go to Mata<https://apc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmata.wgtn.ac.nz%2Fcurriculum%2F&data=05%7C02%7Csam-lecturing%40lists.vuw.ac.nz%7Ca17e4ec486c64e062dea08dec12947b0%7Ccfe63e236951427e8683bb84dcf1d20c%7C0%7C0%7C639160580231953990%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=%2Fpc8zadpfcKn1HOr6Sdj1f%2FrpV9AsrurqyX3rhpybU4%3D&reserved=0> and search for your course (remembering to leave a space when using the search function – E.g. MDIA 101).
  2.  Find the latest version of the course, click on the vertical ellipsis, choose ‘Create new version’, then ‘Course Outline’.
  3.  In the justification field enter ‘CO for T2 2026, or ‘CO update for T2 2026’, then select ‘Create’.
  4.  In the ‘Purpose of Proposal’ field enter ‘CO for T2 2026’ again.
  5.  The ‘Valid From’ date on the General Information (Banner) tab should be ‘2026 July’.
  6.  Review course details on the Course Finder Information, Learning Objectives, Assessments, and Required Resources tabs.
  7.  Once you have updated your course outline, please have it peer reviewed by your Programme Director. To do this, go to the ‘Save and Submit’ tab and click ‘Save and Validate’. Notify your Programme Director that this is now ready to be peer reviewed (please CC Administrator).
  8.  Once reviewed, Programme Directors can go to the ‘Save and Submit’ tab and select ‘Change status to Course Outline Reviewer Endorsement’ (formerly ‘Programme Director Endorsement’). This will then come through to the Admin Team for final review, who will then submit to Catherine Townsend for approval.

Please refer to the Mata Training Resources<https://vuw.sharepoint.com/:u:/r/sites/COL_Mata/SitePages/Training-Resources.aspx?csf=1&web=1&e=6VZjkv> and SAM Course Coordinator Resources<https://vuw.sharepoint.com/:u:/s/SEFTMS_CCResources/IQBSmg7oJDfeQZAseqX0_2bbAYc6Wyg95-4RIlsJN72wgm0?e=yZpbDm> SharePoint sites, or contact sam at vuw.ac.nz<mailto:sam at vuw.ac.nz> if you have any further questions.

Ngā mihi
Alastair

Alastair Baldwin
Mata Ahupae | School Administrator
Te Kura Kōmanawa | School of Arts and Media
Te Herenga Waka—Victoria University of Wellington
www.wgtn.ac.nz<https://apc01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.wgtn.ac.nz%2F&data=05%7C02%7Csam-lecturing%40lists.vuw.ac.nz%7Ca17e4ec486c64e062dea08dec12947b0%7Ccfe63e236951427e8683bb84dcf1d20c%7C0%7C0%7C639160580231987761%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=MkxNks5kegp9IPT8M8h6nVwt8PIoCR5eQezbud%2BKZXY%3D&reserved=0> | 0800 04 04 04
[cid:image001.jpg at 01DCF376.390E9620]<https://apc01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.wgtn.ac.nz%2F&data=05%7C02%7Csam-lecturing%40lists.vuw.ac.nz%7Ca17e4ec486c64e062dea08dec12947b0%7Ccfe63e236951427e8683bb84dcf1d20c%7C0%7C0%7C639160580232010240%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=vHfZhN88FKeGMTKw7xxSIKuqJXituhJoCQU13dbGt30%3D&reserved=0>

From: Linda Roberts <linda.roberts at vuw.ac.nz<mailto:linda.roberts at vuw.ac.nz>> On Behalf Of Academic-Office
Subject: Course Outline information for T2, 2026

Kia ora koutou,

Please send to the appropriate people in your Faculty.

Course outlines for T2 courses should be completed and ready for review in Mata by Friday 12th June 2026. If your faculty has a different deadline, please follow your faculty’s instructions.

Below are some possible scenarios for your T2 course outlines - if you’re unsure which to follow, please don’t hesitate to contact your APA or email mata at vuw.ac.nz<mailto:mata at vuw.ac.nz> for help.

·       My course has an approved and published 2026 course webpage<https://apc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.wgtn.ac.nz%2Fstudents%2Fstudy%2Fenrolment%2Fcourses&data=05%7C02%7Csam-lecturing%40lists.vuw.ac.nz%7Ca17e4ec486c64e062dea08dec12947b0%7Ccfe63e236951427e8683bb84dcf1d20c%7C0%7C0%7C639160580232030921%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=TKSUF7wNpzSIMdaotk3Kt1C9z9cikAK%2BSK76h0ZEx9U%3D&reserved=0> and it needs no changes for the T2 offering:
If an approved 2026 course outline exists in Mata, there is nothing else that you need to do, other than any tweaks needed in Nuku.

·       I need to amend details showing on the course webpage<https://apc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.wgtn.ac.nz%2Fstudents%2Fstudy%2Fenrolment%2Fcourses&data=05%7C02%7Csam-lecturing%40lists.vuw.ac.nz%7Ca17e4ec486c64e062dea08dec12947b0%7Ccfe63e236951427e8683bb84dcf1d20c%7C0%7C0%7C639160580232063104%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=GBim5p7dwwIG%2BGH2%2BElkZgi9g5vcebzmnEVXhvMwPIU%3D&reserved=0> (including if there is no approved course outline for 2026 yet):
1.      Find the latest version of the course in Mata<https://apc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmata.wgtn.ac.nz%2Fcurriculum%2Findex.cfm%3Faction%3Deditmodule%26moduleId%3D20390&data=05%7C02%7Csam-lecturing%40lists.vuw.ac.nz%7Ca17e4ec486c64e062dea08dec12947b0%7Ccfe63e236951427e8683bb84dcf1d20c%7C0%7C0%7C639160580232087369%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=CeIetxd69bNdJMMEJiVNNmYmDmDdlkjetoXgDJcLcc0%3D&reserved=0>, click on the vertical ellipsis, choose ‘Create new version’, then ‘Course Outline’, in the justification field enter ‘CO for T2 2026, or ‘CO update for T2 2026’, then select ‘Create’.
2.      In the ‘Purpose of Proposal’ field enter ‘CO for T2 2026’ again.
3.      The ‘Valid From’ date on the General Information (Banner) tab should be ‘2026 July’.
4.      Review course details on the Course Finder Information, Learning Objectives, Assessments, and Required Resources tabs.
5.      When finished, go to the Save and Submit tab and select ‘Change status to Course Outline Reviewer Endorsement’ (formerly Programme Director Endorsement). *

           Example of creating a new course outline - will be version 4.0
[cid:image002.png at 01DCF376.390E9620]

·       My course is a special topic that hasn’t been created in Mata yet:
For new special topic content, your APA will need to set up the workflow for you - please let them know if this is required.

Please remember:
1.      Mata requires a space between the course and code (ABCD 101) when searching for a course.
2.      Staff usually need to be showing on the Contacts tab to be able to create a course outline.
3.      A course outline cannot be created if a ‘draft’ course outline workflow is awaiting approval
4.      We have changed the name of the first step in the Course Outline workflow from Programme Director Endorsement to Course Outline Reviewer Endorsement. This shouldn’t affect the way you review your course, it is a name and internal process change.
5.      ‘Valid from’ January, July, November relates to the trimester the course is offered and it is important it is correct.  If there’s just one offering this year, please use January.
6.      If the course has multiple offerings and a course outline for each trimester, you may need to use ‘Insert New Version’ to create a course outline between existing versions – your APA can assist with setting this up if needed.
7.      If you need to change your title, requisites, or prescription, please ask your APA to set up the appropriate proposal workflow for you.

Please refer to Mata training guides<https://vuw.sharepoint.com/sites/COL_Mata/SitePages/Training-Resources.aspx?csf=1&web=1&share=EYby-KW4Q31NsO2PN5Is66MBXOYZlgsbD05BZGPj21pSfw&e=VOgzcH>, or contact your APA (Kim, Yang, Leigh or Catherine) if you are unsure of the process. Your APA will be in touch with any faculty-specific instructions for T2 course outlines.

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