[Sam-lecturing] <Added to SharePoint Hub> : New digital Aegrotat process

[Vanessa Venter]

Kia ora koutou,

I hope you are all doing well.

We have added the new Aegrotat process to the Course Coordinators Resources page on the Hub.

You can find this under the heading “ Completing a course”. From there, click on “Grade Change”


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Kind Regards,
Vanessa

From: Sam-lecturing <sam-lecturing-bounces at lists.vuw.ac.nz<mailto:sam-lecturing-bounces at lists.vuw.ac.nz>> On Behalf Of Vanessa Venter
Sent: Thursday, 17 September 2026 2:24 pm
To: sam-lecturing at lists.vuw.ac.nz<mailto:sam-lecturing at lists.vuw.ac.nz>
Subject: [Sam-lecturing] FW: New digital Aegrotat process launching 18 September

This message is sent on behalf of Adrienne McGovern-Faircloth, Associate Director, Titoko- Student Success

-------------------------------------
Kia ora koutou,

From Monday 18 September 2026, Aegrotat applications will move to a new digital process. Students will apply through Pūaha and staff will manage applications through Kurawai and a new Course Coordinator application.

The new process has been developed in collaboration with Course Coordinators and Associate Deans (Students) and further refined through User Acceptance Testing with representatives from across the faculties and the Exams Office.

For Course Coordinators, the new system will provide a single place to manage the academic profiling for Aegrotat requests. Within the application, staff will be able to:


  *   Receive notifications when action is required.
  *   Record student performance and engagement.
  *   Review assessment results.
  *   Consider alternative assessment opportunities.
  *   Compare student performance against the wider cohort.
  *   Provide an overall academic recommendation through a structured workflow.

The new process is designed to improve visibility of application progress, provide a more consistent assessment experience, and reduce reliance on email-based communication and manual tracking.

Key date

  *   21 September-  (Week 10, Tri 2) Students can submit Aegrotat applications
  *   19 November - Academic assessment of applications begins following the grade entry deadline.

Support and resources
To support the transition to the new Aegrotat system, from 18 September, user guides will be available on the Student Management Systems SharePoint<https://vuw.sharepoint.com/sites/COL_SystemsDocumentation/SitePages/School-Administrative-Staff.aspx?source=https%3A%2F%2Fvuw.sharepoint.com%2Fsites%2FCOL_SystemsDocumentation%2FSitePages%2FForms%2FByAuthor.aspx> site . Additional support sessions will be offered closer to November when academic staff are likely to begin assessing applications.

Thank you for your support as we introduce this new process. If you have any questions, please get in touch.

Noho ora mai

Adrienne

on behalf of the Aegrotat Project Team

Adrienne McGovern-Faircloth
Manu-Taiko, Eke Panuku | Associate Director, Titoko- Student Success
Te Maihi—Student Experience and Success
Te Herenga Waka—Victoria University of Wellington


Phone    +64 4 463 5087
Address Hunter Building, HU002, Kelburn Parade,
https://www.wgtn.ac.nz/<https://apc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.wgtn.ac.nz%2F&data=05%7C02%7Csam-lecturing%40lists.vuw.ac.nz%7C1d82a773e45f4fa2927908df18ed5f92%7Ccfe63e236951427e8683bb84dcf1d20c%7C0%7C0%7C639257079961548676%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=q%2FIIqGZDOql694KaZdyGRE2wVzkLHh7OWC7Meejlb60%3D&reserved=0> | 0800 040 4 04
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